Meeting Policies

SETAC provides open, safe forums for the purpose of exchanging ideas and information on the study, analysis and solution of environmental problems, the management and regulation of natural resources, promotion of scientific research and the development of strong environmental education.

Copyright and Presenter Responsibilities

Your efforts as a presenter at the SETAC North America meeting are valuable, and we want to ensure you are aware of the legal and society requirements regarding to previously published material that may appear in your presentation.

SETAC does not routinely record meeting content; however, when we do, we will ask for your permission and you will have the option to decline the recording of your presentation during abstract submission. When you agree to be recorded upon abstract submission, you declare your right to grant SETAC North America permission to use, reproduce, display, distribute (internally or externally) from the presentation derivative works of any or all works including your own works and those of others. Being able to grant these rights may require more stringent attention to permissions than you are accustomed to obtaining for a one-off classroom presentation or an unrecorded meeting presentation, and it is critical that you adhere to the SETAC Copyright Policy.

SETAC Policies

Compliance with SETAC Policies

Attendees of SETAC meetings are expected to adhere to the highest standards of integrity and professionalism, and to comply with all SETAC policies, including SETAC the Code of Conduct.

SETAC Policies

Recording and Photographing

SETAC embraces a set of values, two of which include transparencyintegrityand civil dialogue. As part of our commitment to be an open and transparent society, we encourage meeting attendees to capture and share the research being presented as long as they do so in a respectful manner, honor the intellectual property of the presenter, and they provide appropriate attribution.

Attendees Photography “Opt-out” Policy

While the default assumption is to allow for open discussion of and access to scientific content of presentations at SETAC events, please respect a presenter’s request to refrain from photographing or disseminating the contents of their talk or poster. Presenters may have various reasons for opting out, such as guarding intellectual property or not wanting preliminary data disseminated while they are seeking feedback from peers. We will provide the following tools to help communicate all “no recording” restraints:
no recording icon

  • A “No Recordings or Photos” icon that presenters can download and place on slides or posters.
  • The session chair and the presenter will verbally indicate any such restriction prior to a talk.
  • We will also provide the “No Recordings or Photos” icon as a sticker on site that can be affixed to posters.

These steps will make it clear that a presenter does not want their results photographed or discussed on Twitter or other social media.

Meeting attendees should familiarize themselves with our social media guidelines.

Any photos should be discrete. Individuals should never distract from the talk, block other attendees’ view, or disrupt discussion or engagement by the posters.

Media Attendees

Media attendees, please see the media guidelines.

Photo Release

Photographs will be taken at any SETAC Focused Topic Meeting. By registering for this meeting, you agree to allow SETAC to use your photo in any SETAC-related publication or website.